I am trying to book a reoccurring meeting in Exchange. This meeting happens every two weeks and needs to be in a room with a screen/projector with enough room to hold 15+ people. There are very few rooms we have access to that fit this requirement (3). And to book a meeting so far out into the future, I am bound to bump up against some collisions.
When I book the room for the next year and there is one day where there is a collision, Exchange fails the entire booking. So now what do I do? To make it worse there are 3 days that collide spread across the year. So now I have to book the room up to the first collision (because I don’t want to do them one at a time) and then skip that day. Continue doing this around all the collisions and then go back and find a different room for the exceptions. Ugh. Lots of work.
Now heaven forbid that I actually invited all the attendees while doing this. I used to and their heads would be spinning by the end of this since they would see all these changes and exceptions arriving. Oh and by the way, if you want to add someone new to this whole mess – it’s nearly impossible.
Enter TiVo. When I schedule a Season Pass (reoccurring recording) it tells me all the collisions and what it’s going to do. But it will keep the Season Pass and just not record some showings. In fact it will go one step further to try and find a time when an episode that lost in the collision may be showing later in the week. But at least I only need to do something around the collisions/exceptions – much more friendly!
I can only hope that this has already been “fixed” in a more recent version of Exchange; I would not know since we are at least one version behind.